Review readiness
Examine readiness checks, cancellation reasons and how released slots are managed.
Healthcare operations
Finding capacity in a cardiology procedure service
Session and procedure analysis to identify where readiness, cancellations and list design warranted review.
49.4%Recorded utilisation
25.8%Procedures cancelled
471Sessions analysed
The decision behind the data.
How was a day-case cardiology procedure service using its scheduled time, and where should operational improvement begin?
An anonymised healthcare provider
Available time and recorded procedure time
Session records were linked to planned procedures to reconcile completed and cancelled activity, compare recorded operating time with available time, and examine session types, cancellation reasons and procedure mix.
1,390 hours recorded operating time1,421 hours not used for recorded procedures
What the analysis showed.
Of 2,720 planned procedures, 2,017 were completed and 703 cancelled. There were 216 on-the-day cancellations: 30.7% of cancellations, rather than of all planned procedures. The largest recorded reason was unfit for procedure; that does not establish clinical avoidability.
2,017 completed / 74.2%703 cancelled / 25.8%
Recorded cancellation reasons
Base: 703 cancellations. Categories are descriptive; clinical avoidability was not established.
216 cancellations occurred on the day
Review readiness and released-slot management with service leads, subject to clinical appropriateness, staffing and feasibility.
A clear route to the next decision.
Plan sessions around the work
Compare expected procedure minutes and case mix with the available session.
Investigate operating flow
Validate paired timestamps and examine late starts, handovers and early finishes.
Establish a repeatable review
Agree KPI definitions, owners and a measured pilot with balancing measures.
What the work delivered.
- Excel analysis
- Session and procedure records brought together for a structured operating assessment.
- Findings presentation
- A clear explanation of the operating picture, comparisons and improvement priorities.
- Improvement proposal
- Readiness, session planning, flow and performance review to validate with service leads.
Analysis and presentation completed. Operational changes are recommendations; implementation and realised benefits are not evidenced.
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